Ref. No- GN Japan MOFA/DRR Project/Kp/2023/15
Cyclone shelter repairing work 4 No. (Civil, Electrical, Sanitary & water supply) it is under ‘GN Japan MOFA DRR project Kalapara,’ Kalapara upazila under Patuakhali District.
OPEN TENDERING METHOD (OTM) and TURN-KEY BASED
Good Neighbors (1991) is an international humanitarian, development and non-governmental organization with membership in General Consultative Status in the United Nations Economic and Social Council (UN ECOSOC). Winner of the MDG 2 award in 2007, Good Neighbors Bangladesh (GNB) is operating 17 Community Development Projects (CDP) and 3 Projects with Specific Program (PSP) in 13 districts for child protection, education, health, women empowerment, income generating activities, DRR and Rohingya emergency response activities.
Article 1 [Purpose)
1-1. Good Neighbors Bangladesh invites tenderer for the Cyclone Shelter repairing work for disaster risk reduction of targeted community in Kalapara Upazila under Patuakhali District.
Article 2 (Tender Enlist Application)
2-1. Companies that wish to participate in the Tender should submit and apply to GNB with the following documentations:
Article 3 (Submission Tender Documents)
3-1. Download the tender documents from below
3-2. The tender application should be submitted at our head office by Email address in PDF Format.
Email address: email@example.com before the submission deadline.
3-3. The vendors have to visit the spot physically before prepare & submission quotation & sent spot
visiting 2 pictures as proof (Sample copy attached in body).
3.4. Make sure, that the less quotation amount (Slab lowest amount will be considered
up to below 15% of estimated amount) as considered for tendering amount.
3.5. Those documents have to mail or arrive at the “Good Neighbors Bangladesh” Head Office
Address- Plot # 05, Road # 2, Block # A, Swadesh Shornaly Abashan, Purbanchal
Express Highway, Barua, Khilkhet, Dhaka – 1229 before the day of Tender submission
deadline is in effect.
Note: Every page must have the signature of tenderer in PDF copy. No need to worry if need to send more than one email including all required documents please send several times to us.
Article 4 (Validity of Competitive Tender)
4-1. GNB will award the contract to the tenderer (The number of tenderers will be decided by GNB). If GNB decides to appoint more than one tenderer, the lowest bidder will be prioritized and other selected tenderers will be offered to agree on the quoted lower rate or decided by the committee and they will get the award on the contract based.
4-2. If we found the same rate from different tenderers the selection process will be gone through lottery among the tenderers or the procurement committee will be decided.
4-3. The tenderer whose quoted amount is lowest and reasonable with GNB estimated cost will be eligible for the tender or the procurement committee will decide.
Article 5 (The Scope of the construction works)
5-1. The scope of the repairing and relevant work of it are as follows:
5-2. Project Purpose:
Repairing and renovation of existing cyclone shelters to make it more usable and adding more facilities for special need people.
Article 6 (Bidding Amount Open)
6-1. The tenderer who’s quoted amount is lowest and reasonable with GNB estimated cost will be eligible for the tender and procurement committee will decide.
Article 7 (Tender Cancellation)
In the event of a tender procedure’s cancellation, tenderers will be notified by GNB.
Cancellation may occur where:
7-1. If organization has to face any unavoidable reasons, the tender should be cancelled before notification of winning bidder selection.
7-2. GNB has the right to eliminate any bidder without showing any reason. So, Bidders are not entitled to claim for damages against the ordering authority when the Tender is cancelled.
7.3 Tenderers are expected to examine carefully and comply with all instructions, forms, provisions and specifications contained in this TENDER PACKAGE.
7-4. Failure to submit tender containing all the required information and documentation within the deadline specified will lead to the rejection of the tender.
7-5. Who does not follow the Article No.3 will be treated as disqualified.
7-6. GNB has ZERO TOLERENCE regarding any political and repugnant references or corrupted mentality.
7-7. Power to accept part of a contract: GNB reserve the right, unless the tenderer expressly stipulates to the contrary in the tender, to award batches separately or in any combination.
7-8. Tender Process: Any attempt by a tenderer to influence the evaluation/procurement committee in the process of examination, clarification, evaluation and comparison of tenders, to obtain information on how the procedure is progressing or to influence GNB in its decision concerning the award of the contract will result in the immediate rejection of his tender. All kinds of tendering processes will be completed by GNB’s Procurement Committee, and they have the right to cancel any tender for any reason.
7-9. Ownership of tender: GNB retain ownership of all tenders received under this tender process. Consequently, tenderers have no right to have their tenders returned to them. GNB guarantees that tender offers shall remain confidential.
7-10. Notification award and contract signature: The successful tenderer will be informed by email and over phone That their tender has been chosen (notification of award). Within reasonable time the reception, the successful tenderer will sign, date and send back the contract. The selected tenderer will have to communicate the number and exact references of the bank account where the payments will be executed.
If the successful tenderer fails to sign and send back the contract within 2 working days, office can consider (after notification) the award as null and void.
7-11. Type of contract: The contract that will be concluded between the successful tenderer and GNB is done according to standard contract.
By submitting an offer to this Invitation to Tender, the tenderer accepts contract terms. If any remark or reserve were to be raised by the tenderer, they should be clearly written down in a free format document included in the tender. Such documents should include the tenderer’s proposal to replace the discussed sections of the contract.
7-12. Good Neighbors Bangladesh is concerned about the right of children and women and has “ZERO TOLERANCE” policy for any kind of sexual exploitation and abuse.
7-13. Only GNB has the right to amend, edit, and revise on the tender. There is no way to amend, edit, and revise for vendors.
Article 8 (Submission Deadline)
8-1. Tender relevant documents proving the eligibility of bidders shall be submitted within the deadlines set out in the tender announcement or bidding notice.
8-2. Document submission deadline is meant to the date (27 February, 2023) and time (5:00pm) of the tender deadline.
Article 9 (Detailed Construction)
9-1. Winning bidder will conduct repairing and construction work (BOQ mentioned) works contracts at the same time.
9-2. The details construction period will be determined in consultation with Good Neighbors Bangladesh project bidding/procurement committee.
9-3.The details full repairing and construction work period will be included in the building completion date.
9-4. The Company who gets the tender work orders of construction total cost will be paid in three (3) separate payments after supervision of construction works by GNB staffs. Payment will be made by account payee cheque as following;
9.4.1 1st Instalment payment: If 60% of total construction works are done then 40% bill will be paid of total budget.
9.4.2 2nd Instalment Payment: If 100% of total construction works are done then next 50% bill will be paid of total budget and
9.4.3 3rd or Final Instalment Payment: The remaining 10% of the total budget will be paid after completion of 100% of the total construction work and handover of the total work or task.
9-5. The Company who gets the tender work orders of repairing and renovation of cyclone shelters; will be deducted minimum 5% from total budget if they cannot complete the work on time and any damages that delay the flow of work caused by bidder. No consideration for extension of time.
Article 10 (Cost and Currencies of Tender)
10-1. The tenderer shall bear all cost associated with the preparation and submission of his
Tender, and GNB will in no case be responsible or liable for those costs.
10-2. The unit rates and amount shall be quoted by the tenderer entirely in BDT including Profit, Vat &
10-3. The unit rates and prices shall be quoted by the Tenderer entirely in the BDT-local
Layout & Application Form