GOOD NEIGHBORS BANGLADESH

Procurement Method	Open Tendering Method (OTM)
TERMS OF REFERENCE (ToR)	Ref. No- GNB/ShCDP/2026/243 Date:24/09/2026

Promoting Menstrual Hygiene Management (MHM) Facilities for Adolescents in Shakhipur, Tangail Project.

Good Neighbors Bangladesh Shakhipur CDP

Good Neighbors is an international humanitarian development NGO founded in South Korea in 1991. Good Neighbors Bangladesh (GOOD NEIGHBORS BANGLADESH) was registered as an international non-government organization (INGO) with the NGO affairs bureau of the government of Bangladesh and commenced its operation in September 1996 for helping deprived children, their mothers and families through education, health services, economic security, protection, community development, sanitation, and disaster relief projects.

Article 1: (Purpose)

• Good Neighbors Bangladesh invites bidder for the construction and renovation of one storied Construction of 10 (Ten) Nos Adolescent Corner (Civil, Tiles, Painting, Sanitary and Electrification, Plumbing, finishing etc.) at Kalianpara, Gazaria, Shakhipur, Tangail District under Promoting Menstrual Hygiene Management (MHM) Facilities for Adolescents in Shakhipur, Tangail at Shakhipur CDP project, during the year 2026.

Article 2 (Quotation Enlist Application)

2-1. Companies that wish to participate in the Quotation should submit and apply to GOOD NEIGHBORS BANGLADESH with the

   following documentations.

• Quotation Application (( Must be provide company letter head pad)
• Signed Design and BOQ
• Up-To-Date Trade License
• Up-To-Date Income Tax Certificate
• Vat Registration Certification
• Bank solvency Certificate (minimum 15 Lac taka) and Six Months Bank Statement.
• Previous constructions documents / List of clients (up to 03 years)
• Company profile
• Experience Certificates
• VENDOR CONFLICT OF INTEREST (COI) DECLERATION FORM.
• VAT and Tax will be deducted as per government rules and regulation at the time of payment
• Kindly provide all required documents in PDF format by replying to this email to facilitate our review and the next steps in the procurement process.

 

Article 3 (Submission of Quotation Documents)

3-1.       Download the quotation documents from attachment section.

3-2.        Quotation application should be submitted by Email in PDF Format before the submission deadline. Email address: procurement @gnbangla.org

3-3.       If possible, vendors are encouraged to physically visit the construction site before preparing and submitting their quotations.

3.4.       All the documents have to email or will send the hard copies to “Good Neighbors Bangladesh,

 Selected mail, (Email address: procurement @gnbangla.org before the day of Quotation submission deadline is in effect.

Article 4 (Validity of Competitive Quotation)

4-1. GOOD NEIGHBORS BANGLADESH will award the contract to the lowest bidder for with maintaining all requirements.

4-2. If we found the same rate from different bidders the selection process will be gone through negotiations among the bidders by the procurement committee.

4-3. Procurement committee keep the highest rights in all the procedure of this construction.

 

Article 5 (The Scope of the construction works)

5-1. The scope of the construction and relevant of it are as follows:

• Area of land: 5 Corners Construction = 1200 sq. ft including veranda;

                        5 Corners Renovation 1029 sq. ft

• Total Building Area: 2229 sq. ft (within ±10%)
• Structure of the building: Brick wall and/or tin wall with tin shed’s construct, finishing & other civil, Electrical and Plumbing work.
• Number of floors: One storied
• As attached detailed design and measurement
• Usage of the building: Adolescent Girls Corner

 

5-2. Project Purpose: Adolescent Corner Construction and Renovation.

 

Article 6 (Bidding Amount Open)

6-1. The contract will be awarded to the lowest evaluated bidder whose quoted price is reasonable and within the estimated cost of Good Neighbors Bangladesh, subject to compliance with all required terms and conditions and the decision of the Procurement Committee.

Article 7 (Quotation Cancellation)

In the event of a bidding procedure’s cancellation, bidder will be notified by GOOD NEIGHBORS BANGLADESH.

Cancellation may occur where:

 

7-1. If organization has to face any unavoidable reasons, the quotation should be cancelled before notification of winning bidder selection.

7-2. GOOD NEIGHBORS BANGLADESH has the right to eliminate any bidder without showing any reason. So, Bidders are not entitled to claim for damages against the ordering authority when the Quotation is cancelled.

7.3 Bidders are expected to examine carefully and comply with all instructions, forms, provisions and specifications contained in this Quotation Package.

7-4. Failure to submit quotation containing all the required information and documentation within the deadline specified will lead to the rejection of the quotation.

7-5. Who does not follow the Article No.3 will be treated as disqualified.

7-6. GOOD NEIGHBORS BANGLADESH has zero tolerance regarding any political and repugnant references or corrupted mentality.

7-7. Power to accept part of a contract: GOOD NEIGHBORS BANGLADESH reserve the right, unless the bidder expressly stipulates to the contrary in the quotation, to award batches separately or in any combination.

7-8. Quotation Process: Any attempt by a bidder to influence the evaluation committee in the process of examination, clarification, evaluation and comparison of quotations, to obtain information on how the procedure is progressing or to influence GOOD NEIGHBORS BANGLADESH in its decision concerning the award of the contract will result in the immediate rejection of his quotation. All kinds of quotation processes will be completed by GOOD NEIGHBORS BANGLADESH’s Procurement Committee, and they have the right to cancel any quotation for any reason.

 7-9. Ownership of Quotation: GOOD NEIGHBORS BANGLADESH retain ownership of all quotations received under this quotation process. Consequently, bidders have no right to have their quotations returned to them. GOOD NEIGHBORS BANGLADESH guarantees that quotation offers shall remain confidential.

7-10. Notification award and contract signature: The successful bidder will be informed by email and over phone 

that their bidder has been chosen (notification of award). The unsuccessful bidder will not be informed.

Within 2 working days following the reception, the successful bidder will sign, date and send back the contract. The selected bidder will have to communicate the number and exact references of the bank account where the payments will be executed.

7-11. Type of contract: The contract that will be concluded between the successful bidder and GOOD NEIGHBORS BANGLADESH is done according to standard contract.

By submitting an offer to this Invitation to Quotation, the bidder accepts contract terms. If any remark or reserve were to be raised by the bidder, they should be clearly written down in a free format document included in the quotation. Such documents should include the bidder’s proposal to replace the discussed sections of the contract.

7-12. Good Neighbors Bangladesh concerned about the right of children and women and has “ZERO TOLERANCE” policy for any kind of sexual exploitation and abuse.

7-13. Only GOOD NEIGHBORS BANGLADESH has the right to amend, edit, and revise on the quotation. There is no way to amend, edit, and revise for vendors.

Article 8 (Submission Deadline)

8-1. Quotation relevant documents proving the eligibility of bidders shall be submitted within the deadlines set out in the quotation announcement or bidding notice.

8-2. Document submission deadline is meant to the date (07 October, 2026) and time (5.00pm) of the quotation deadline.

Article 9 (Detailed Construction)9-1. Winning bidder will conduct the construction & other civil works contracts at the same time.

9-2. The detail construction period will be determined in consultation with Good Neighbors Bangladesh bidding committee.

9-3. The detail full construction & other civil works period will be included in the building completion date.

Article 10 Cost and Currencies of Quotation

10-1. The bidder shall bear all cost associated with the preparation and submission of his Quotation, and GOOD NEIGHBORS BANGLADESH will in no case be responsible or liable for those costs.

10-2. The unit rates and amount shall be quoted by the bidder entirely in BDT including Profit, Vat & Tax.

10-3. The unit rates and prices shall be quoted by the bidder entirely in the BDT-local currency.

Article 11: Payment method:

11.1. Payment shall be made through Account Payee Cheque, BEFTN, or Online Bank Transfer to the company’s official bank account in three installments: 50% after 50% work completion, 30% after 80% completion, and 20% after 100% completion, subject to satisfactory inspection, supervision, and work certification by Good Neighbors Bangladesh.

11.2. The company awarded the building construction work order shall be subject to a minimum deduction of 5% of the total contract amount if it fails to complete the work within the stipulated time or if any damages caused by the bidder result in delays to the work schedule. No extension of time will be granted under any circumstances.