GOOD NEIGHBORS BANGLADESH
TERMS OF REFERENCE (Tor) / OPEN TENDER DOCUMENT
Procurement (Laptop) of Information Technology Items for the Digital Library – Knowledge Center at Dohar CDP, Dhaka.
Reference No. | GNB/PROC/open tender/2026-0001 |
Date | October 12, 2026 |
Procurement Method | Open Tendering Method (OTM) |
1. Background: Good Neighbors Bangladesh (GNB) is an international humanitarian and development organization founded in the Republic of Korea in 1991. GNB has been registered with the NGO Affairs Bureau of the Government of Bangladesh and has been operating in Bangladesh since 1996, implementing programs in education, health, economic security, child protection, community development, sanitation, and disaster response.
2. Purpose of the Tender: Good Neighbors Bangladesh invites sealed tenders from qualified, experienced, and eligible vendor/suppliers/bidders for the supply and delivery of Laptop as per bellow list for the organizational requirements, to ensure effective operational and programmatic activities of Good Neighbors Bangladesh. The procurement shall be conducted in accordance with GNB’s Purchase and Procurement Manual and the principles of transparency, fairness, equal opportunity, competitiveness, accountability, and value for money.
3. Procurement Requirements: The procurement consists of total 25 items of Laptop, the detailed specifications and requirements of which are provided in the attached Quotation and Technical Specifications document (Attached Document Number-2).
Good Neighbors Bangladesh (GNB) reserves the right to increase or decrease the quantities of any item, in whole or in part, based on actual requirements, implementation needs, budget availability, and the availability of approved funds. Such adjustments shall not affect the validity of the procurement process or the awarded contract.
4. Eligibility and Mandatory Tender Documents:
Interested bidders, vendors or supplier shall submit the following valid and up-to-date documents:
· Valid Trade License.
· Income Tax Certificate and up-to-date tax return/acknowledgement documents.
· Valid BIN/VAT registration certificate, as applicable.
· Official company bank account details/Bank certificate
· Bank solvency Certificate as per company account.
· Updated company profile.
· Relevant experience certificates or completion certificates.
· NID/passport copy of the proprietor or authorized representative.
· Any other documents specifically requested in the tender document.
5. Tender Submission Requirements and Deadline:
· Tender documents shall be obtained from the official website of Good Neighbors Bangladesh (GNB).
· The quotation/bid shall be submitted on the bidder’s official company letterhead, duly signed by the authorized representative/proprietor and affixed with the official company seal.
· Each page of the quotation/bid and all supporting documents shall be duly signed, stamped, or otherwise authenticated by the bidder’s authorized representative, as applicable.
· Handwritten quotations/bids are strictly prohibited and shall not be accepted for evaluation.
· Tender submissions may be submitted through the following online submission link: https://forms.gle/XiDVbGnwXyVsZYn4A
· Submissions received through any other channel or after the specified deadline may not be considered for evaluation.
· Hard-copy submissions shall not be accepted unless specifically requested by GNB in writing.
· The complete tender package, including the quotation/bid and all required supporting documents, shall be compiled into a single PDF file and submitted before the stipulated deadline.
· The bidder shall duly complete, sign, and submit the Vendor Conflict of Interest Declaration Form through its authorized representative/ proprietor.
· The completed tender submission must be received by GNB no later than 5 November 2026 at 5:00 PM (Bangladesh Standard Time).
· Any tender submission received after the stipulated deadline shall be considered a late submission and shall not be accepted or considered for evaluation.
6. Quotation and Pricing Requirements:
· All prices shall be quoted in Bangladeshi Taka (BDT).
· The bidder shall clearly indicate the unit price, quantity, and total price for each item.
· The quoted prices shall be inclusive of all costs required for complete delivery, including transportation, loading, unloading, handling, packaging, and any other associated expenses.
· Applicable VAT, AIT, taxes, duties, and other statutory charges shall be included in the quoted price and clearly identified where required.
· Any discrepancy between the unit price and the total price shall be resolved in accordance with the applicable provisions of Good Neighbors Bangladesh (GNB)’s Purchase and Procurement Manual.
· The quotation must clearly mention the delivery lead time, quotation validity period, warranty/guarantee terms (where applicable), and any relevant after-sales service commitments.
7.Delivery and Transportation: The selected bidder shall deliver the items, at its own cost and risk, to the designated GNB project location. The bidder shall be responsible for transportation, loading, unloading, handling, and safe delivery of all items Delivery location: Village:Charkushai,P.S.:Khanbazar
Dohar, Dhaka
8. Tender Evaluation and Selection:
GNB’s Procurement Committee shall evaluate tenders in a fair, transparent, and documented manner. The evaluation shall consider, as applicable, the following criteria:
· Price competitiveness and overall value for money.
· Compliance with the required technical specifications, quality standards, and quantities.
· Completeness, authenticity, and validity of all mandatory supporting documents.
· Delivery capacity and proposed delivery schedule.
· Delivery lead time and ability to meet the required delivery deadline.
· Quotation validity period.
· Submission of the required relevant documents as per article-5
· Relevant experience, organizational capacity, and past performance.
· Vendor due diligence results and compliance with applicable legal, regulatory, and organizational requirements.
In the event that two or more responsive bidders submit identical rates, the Procurement Committee may conduct negotiations with the concerned bidders and make its selection based on the outcome of the negotiation process and other applicable evaluation criteria.
The lowest-priced bidder shall not automatically be awarded the contract if the bidder fails to meet the required technical specifications, financial capacity, eligibility requirements, due-diligence standards, or other evaluation criteria. Where a bidder other than the lowest-priced responsive bidder is recommended for award, the Procurement Committee shall clearly document the justification in the Comparative Bid Analysis (CBA) and the evaluation report.
The Procurement Committee reserves the right to accept or reject any or all tenders, in whole or in part, and its decision regarding this procurement process shall be final, subject to the provisions of GNB’s Purchase and Procurement Manual.
9. Tender Cancellation and Rejection:
· GNB reserves the right to cancel or modify the tender process at any stage before contract award due to administrative, budgetary, operational, or other valid reasons.
· GNB may reject any or all tenders, in whole or in part, without liability for compensation or reimbursement of tender preparation costs.
· A tender may be rejected where mandatory documents are missing, invalid, incomplete, late, or otherwise non-compliant as per article-5.
· Any attempt to improperly influence the Procurement Committee or obtain confidential evaluation information shall result in rejection.
· GNB maintains zero tolerance for fraud, corruption, bribery, collusion, political interference, unethical business practices, and other conduct that compromises procurement integrity.
10. Contract Award and Contract Signing:
· The successful bidder, vendor or supplier shall be notified in writing by GNB through email and/or other official communication.
· The successful bidder, vendor or supplier shall sign and return the contract within two (2) working days of receiving the Notification of Award, unless otherwise specified.
· The successful bidder shall provide the official company bank account details for payment.
· Failure to sign the contract within the specified period may result in withdrawal of the award and award to the next eligible bidder or re-initiation of the procurement process.
· GNB’s standard procurement contract shall apply unless otherwise specified in the Work Order or contract.
11. Delivery, Inspection and Acceptance:
All Construction shall be delivered in accordance with the approved specifications, quantities, quality standards, and other contractual requirements. Upon delivery, work third Party shall be inspected, verified, and accepted by designated personnel of Good Neighbors Bangladesh (GNB).
The inspection process shall include verification of the equipment against the approved technical specifications, (BOQ) quantity & quality.
Any defective, damaged, substandard, non-compliant, incorrect, incomplete, or otherwise unacceptable item identified during inspection after construction period shall be replaced or rectified by the supplier at no additional cost to GNB within the timeframe specified in the Contract, Purchase Order, or Work Order.
Final acceptance of the delivered Construction shall be subject to satisfactory inspection and confirmation by GNB that all contractual requirements have been fulfilled.
12. Payment Terms
· Payment shall be processed after successful delivery, inspection, verification, and formal acceptance of the goods.
· The supplier shall submit invoices, delivery challans, VAT documents where applicable, and all other required supporting documents.
· Payment shall be made by Account Payee Cheque or bank transfer to the supplier’s registered company bank account in accordance with GNB procedures.
· GNB shall deduct applicable VAT, AIT, and other statutory taxes at source in accordance with the prevailing laws and regulations of Bangladesh.
· GNB reserves the right to withhold payment for items that do not meet approved specifications or contractual requirements until deficiencies are rectified.
· Payment will be made through Account Payee Cheque, BFTN, RTGS, or online payment after successful completion of 100% quality inspection and work certification.
13. Liquidated Damages and Contractual Remedies: If the supplier fails to complete delivery within the agreed schedule, supplies Construction Service that do not conform to approved specifications, or otherwise breaches contractual requirements, GNB may apply liquidated damages or other contractual remedies in accordance with the applicable contract terms of the procurement policy. Any extension of the delivery period shall require prior written approval from GNB.
14. Confidentiality and Safeguarding: The supplier shall maintain strict confidentiality regarding all documents, information, designs, specifications, policies, and other materials received from GNB. Such information shall not be copied, reproduced, disclosed, distributed, or shared with any third party without GNB’s prior written consent. Appropriate safeguards shall be maintained throughout the procurement and contract period.
15. Protection from Sexual Exploitation, Abuse and Harassment (PSEAH): Good Neighbors Bangladesh is committed to safeguarding the rights and dignity of children, women, vulnerable persons, and all stakeholders. GNB maintains zero tolerance for sexual exploitation, abuse, harassment, and misconduct. Any violation may result in disqualification, contract termination, and/or other action in accordance with applicable laws and GNB policies.
16. Amendment of Tender Document: GNB reserves the exclusive right to amend, clarify, modify, or revise any part of this tender document before the submission deadline. Any official amendment or clarification issued by GNB shall form part of the tender document and shall be binding on all bidders.
17. Tenderer’s Acceptance: Submission of a tender shall constitute the bidder’s acknowledgement and acceptance of the terms, conditions, specifications, and requirements contained in this tender document, unless any proposed deviation is clearly identified in writing and accepted by GNB.
18. Procurement Contact:
Good Neighbors Bangladesh
Head Office: Plot- 5, Road-2, Block-A, Swadesh Shornaly Abashan, Purbachal Express Highway, Barua, Khilkhet, Dhaka–1229
Email: procurement@gnbangla.org
Website: www.gnbangla.org
Telephone: +8809 613 858 585
GOOD NEIGHBORS BANGLADESH
Committed to transparency, accountability, safeguarding, and value for money.